How Sizzling Platter cut mileage processing to an hour or less

Before Driversnote: Why mileage reimbursements meant a mountain of paperwork

Before switching to Driversnote, Sizzling Platter's payroll team tracked mileage the old-fashioned way: employees filled out paper forms, and someone on the payroll team typed each one into a spreadsheet by hand.

The real pain showed up at the end of every accounting period. The team had to manually log each employee's mileage one at a time before they could even calculate what was owed — a slow process that added up across the whole accounting period.

From 200 scattered records to one clear overview

Instead of employees filling out paper forms and payroll retyping each one by hand, drivers now log trips automatically in the Driversnote app, submit them, and payroll gets a single report covering everyone.

For a payroll team processing reimbursements across around 200 employees, cutting the process down to one report meant a real reduction in processing time.

Automation saves time, improves accuracy, and lowers mileage costs

That shift from manual entry to automation results in both the accuracy and the lower costs Sizzling Platter has seen since switching. Pulling one report for everyone now takes the payroll team somewhere between 20 minutes and an hour, depending on the period — down from the roughly 30 hours the old paper-and-spreadsheet process used to take.

Under the old process, manual entry also made it easy for small errors and inconsistencies to creep in across around 200 drivers.

With Driversnote, the team now has a more accurate record of mileage — and lower mileage reimbursements overall. The more accurate records also give them stronger, more consistent documentation to lean on for reporting and audit readiness.